TERMS AND CONDITIONS
a) In these conditions, the following terms have the following meanings:
b) “Agreement” means the legally binding arrangements entered into between the individual, firm, corporation, partnership, joint venture, society, association, Sponsor(s) and the Organiser and consisting of the Booking form and the Organiser’s acceptance thereof, which agreement is subject to the Conditions (as defined below);
c) “Booking form” means the contract form attached duly completed or such other form of participation as the Organiser may in its discretion accept;
d) “Conditions” means these standard terms and conditions;
e) “Event” means the event as named and dated in the Agreement;
f) “Event Date” means the proposed date of the first day of the Event;
g) “Organiser” means Lacort Medical Limited a company registered in England and Wales under number 11174671 whose registered office is at 11 Laura Place, Bath, United Kingdom, BA2 4BL;
h) “Sponsor/Exhibitor” means any one or more organisation(s), firm(s) or person(s) who provides sponsorship to the Organiser in connection with an Event.
i) “Partner” means any one or more organisation(s), firm(s) or person(s) in partnership (agreement) with the organizer.
j) “Charge” means the payment fee for services to be pay to the organizer.
a) The Conditions apply to all agreements entered into by the Sponsor or Partner and the Organizer to the exclusion of other terms and conditions, otherwise contained in any document prepared by the Sponsor/Partner or otherwise, with the exception of clause (9) given in our terms and conditions which is applicable without any exclusion to Sponsors. No amendment to or exclusion from the Conditions shall be binding upon the Organiser unless in writing and signed by a director on behalf of the Organizer.
b) You are deemed to have accepted these Terms and Conditions when you accept our Booking form or from the date of any performance of the Services (whichever happens earlier) and these Terms and Conditions and our Booking form (the Agreement) are the entire agreement between us.
c) You acknowledge that you have not relied on any statement, promise or representation made or given by or on our behalf. These Conditions apply to the Contract to the exclusion of any other terms that you try to impose or incorporate, or which are implied by trade, custom, practice or course of dealing.
a) We warrant that we will use reasonable care and skill in our performance of the Services which will comply with the Agreement, including any specification in all material respects. We can make any changes to the Services which are necessary to comply with any applicable law or safety requirement, and we will notify you if this is necessary.
b) We will use our reasonable endeavours to complete the performance of the Services within the time agreed or as set out in the quotation; however, time shall not be of the essence in the performance of our obligations.
c) All of these Terms and Conditions apply to the supply of any Services unless we specify otherwise.
d) You must obtain any permissions, consents, licences or otherwise that we need and must give us with access to any and all relevant information, materials, properties and any other matters which we need to provide the Services.
e) If you do not comply with clause, we can terminate the Services.
f) We are not liable for any delay or failure to provide the Services if this is caused by your failure to comply with the provisions of this section (Your obligations).
a) The Organiser will, on receive of the Booking form, and/or confirmation of participation, invoice the Sponsor for the total fees payable to the Organiser (“Sponsorship Fee”) and such payment shall be made to the Organiser within 30 days of such invoice (Your obligations), or twenty days prior to the first day of the Congress, whichever is the earliest.
5. EXHIBITS (Your obligations).
a) All stands and their exhibits must be completed by the night before the Event is stated as being open, in accordance with the details provided by the Organiser, unless given prior notice to the contrary.
b) The Organiser reserves the right to require the Sponsor to move to an alternative location at the Event if, at the Sponsor’s discretion, the reduction in size of the stand is detrimental to the Event or other participants.
c) Exhibits must not be removed and displays must not be dismantled, either partially or totally, before the closing time on the last day of the Event.
d) All exhibits and displays material must be removed as soon as possible thereafter and, in any event, by the time given by the Organiser.
e) The Exhibitor/Sponsor must ensure that all exhibits are properly protected so as to avoid danger to any person or persons visiting or taking part in the Event.
f) The Exhibitor/Sponsor shall be responsible for the removal from the site of the Event.
g) The Sponsor agrees to reasonable floor plan adjustment and necessary reallocation of stand space as the Organiser may deem necessary to the success of the Event.
6. Liability (Your obligations).
a) The Organiser does not assume any responsibility for the protection and safety of the Sponsor/Partner, its officials, agents or employees, for the protection of the property of the Sponsor/Partner or its representatives or of property used in connection with the Event, from theft or damage or destruction by fire, accident, or other cause.
b) The Sponsor/Partner shall take out and maintain at all times public liability and employee liability insurance against personal injury.
c) The Exhibitor/Sponsor shall maintain insurance (to their full replacement value) in respect of all contents of its stand and all associated equipment and materials.
d) The Exhibitor/Sponsor will adhere to all fire and safety regulations which affect, or apply to, the Event. Aisles and fire exits must, at all times, be kept clear of exhibits.
7. Registration Information
a) Registration information will be sent to registered delegates by email at least seven days prior to the event. Any delegate not receiving the registration information should contact us by email to email@example.com.
b) In the event the delegate fails to confirm his/her attendance to the congress, as requested by Lacort Medical, the attendance scholarship will be allocated to another attendee.
8. Alterations to Programme - Cancellation/Postponement of Event
a) Lacort Medical Limited reserves the right to make alterations to the conference programme, venue and timings.
b) In the unlikely event of the programme being cancelled by Lacort Medical, a full refund will be made. Liability will be limited to the amount of the fee paid by the delegate and sponsor.
c) In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the delegate, speaker, and event sponsor. Please note in the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the postponement new date will be a fully equivalent replacement for the planned event originally scheduled, and the Sponsor, will be liable for the total booking charge/fee.
d) In addition to the above, the Organiser reserves the right to cancel the Event for commercial reasons, in which event the Organiser shall reimburse the Event Charge in full.
e) The Organiser reserves the right, at any time, to change the date or venue of the Event or to cancel the Event if it deems necessary by reason of fire, flood, extreme weather conditions, acts of war or violence, malicious damage, explosion, earthquake, strike, civil disturbance, political unrest, labour dispute, power cut or event of force majeure or any other cause beyond the Organiser’s control.
f) Delegates/Sponsor may nominate an alternative person from their organisation to attend up to 72 hours prior to the start of the event.
a) An Exhibitor/Sponsor cancelling his participation once his application (Booking Form) has been received, and/or a confirmation of participation has been acknowledged by the Exhibitor/Sponsor, is liable for the total booking charge.
b) Any cancellation by the Exhibitor/Sponsor must be made in writing to Lacort Medical prior to the Congress. In the Event of the Exhibitor/Sponsor cancellation notice is received by Lacort Medical no later than three
(3) months prior to the Congress, the Exhibitor/Sponsor will only be required to pay Lacort Medical 50% of the Fee(charge) for the cancelled participation and shall not be entitled to any reimbursement of the Event Charge.
c) In the Event of the Exhibitor/Sponsor cancellation notice is received by Lacort Medical less than three (3) months prior to the Congress (Event) the Exhibitor/Sponsor will be required to pay Lacort Medical 100% of the Fee(charge) in full for the cancelled participation and Lacort Medical shall be under no obligation to reimburse all or part of such charges.
a) Views expressed by speakers are their own. Lacort Medical Limited cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.
b) Lacort Medical Limited may use the speaker’s name and presentation materials for promoting delegate attendance at the conference.
c) Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author.
d) Lacort Medical Limited may audio and/or video tape the speaker’s session and the recording may be reproduced and presented through different dissemination channels including Lacort Medical Limited websites.
e) Lacort Medical Limited may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts materials) on paper and/or electronically and these may be as part of the overall hand-out materials during the conference and after the event. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates.
f) Speakers who do not wish to give permission for the above terms and conditions, please email firstname.lastname@example.org before the commencement of the conference.
11. Photography & Filming
a) For promotional purposes, there may be a professional photographer and video production taking place during the conference. Delegates, speakers and sponsors who do not wish to be filmed or recorded should advise the organisers by email to email@example.com prior to the event. Lacort Medical Limited takes photographic and video material of participants at events. In registering for a Lacort Medical Limited event you acknowledge that we may include images of yourself intact or in part for material used in various publications, press releases, promotional activities, or other related activities. This material may also appear on the Lacort Medical Limited’s internet web page or related social media pages.
12. Usage of Social Media
a) Lacort Medical Limited welcomes and encourages the use of social media by participants. As a courtesy to other members, as well as to presenters at such events, we ask that you follow accepted social media etiquette.
13. Data Protection
a) By submitting registration details, delegates, speakers and sponsors agree to allow Lacort Medical Limited and companies associated with the conference to contact them regarding their services. Delegates, speakers and sponsors who do not wish to receive such communications please email firstname.lastname@example.org
b) The contact details of registered delegates, speakers and members of industry (sponsors) will be placed on the attendee list which will be passed to sponsoring companies and to all attendees for them to see who is at the conference for the purpose of networking and meetings. All participants who do not wish to be included on this list should advise at the time of booking.
14. Websites & Links
a) The conference and associated Lacort Medical Limited websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which Lacort Medical Limited takes no responsibility. Neither can responsibility be taken for contents of any website linking to this website.
a) It is the responsibility of the delegates, speakers, partners, and sponsors to arrange appropriate insurance cover in connection with their attendance at the conference. Lacort Medical Limited cannot be held liable for any loss, liability or damage to personal property.
16. Circumstances beyond a party's control
a) Neither of us is liable for any failure or delay in performing our obligations where such failure or delay results from any cause that is beyond the reasonable control of that party. Such causes include, but are not limited to: power failure, Internet Service Provider failure, industrial action, civil unrest, fire, flood, storms, earthquakes, acts of terrorism, acts of war, governmental action or any other event that is beyond the control of the party in question.
17. Confidential Information
a) Each Party agrees that all information, whether oral, written or otherwise, that is supplied by any Party in the course of or as a result of meetings or otherwise in connection with the joint project/s or in Partnership agreement (the Confidential Information) shall be received under a duty of confidentiality to that Party, will be held in strict confidence and will not be disclosed, copied or distributed without that Party's prior written consent, or used for personal/organisational gain outside the proposed project development.
b) A Party may disclose Confidential Information received from another Party to all of its directors, officers, employees, consultants, and advisors who need to know such confidential information for the purposes of furthering this collaboration. The disclosing Party shall ensure that such persons are made aware of the terms of this Agreement and shall use its best endeavours to procure that such persons adhere to these terms as if they were a party to this Agreement. Each Party shall be responsible for any breach of the terms of this Agreement by any person to whom they have disclosed Confidential Information.
18. Bribery and Corruption
a) Each party agrees that it shall comply with all applicable laws, statutes, regulations and codes relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010.
19. Law and jurisdiction
a) This Agreement shall be governed by and interpreted according to the law of England and Wales and all disputes arising under the Agreement (including non-contractual disputes or claims) shall be subject to the exclusive jurisdiction of the English and Welsh courts. If you have any questions about these Terms & Conditions, please contact us - email@example.com